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Agrandir
Dolibarr v22+
Installed and supported KSIDol modules
Sales and technical support
1 year of updates included
Dolibarr Garage Module - Car, motorcycle workshop and customer tracking software
Dolibarr garage module for car and motorcycle workshops with vehicles, repair orders, interventions, quotes, invoices and customer history.
Cette fiche est orientée achat, prix, démo et notice. Pour une présentation détaillée des usages et fonctionnalités, consultez la présentation complète du module Dolibarr Garage.
Video
Module video presentation
Discover the After-Sales Service module in context, with a concrete overview of workshop and customer follow-up.
Module gallery
Screenshots, visuals and module previews.
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Functional details
Read the full module presentation, use cases, prerequisites and integration notes.
Service Garage — Workshop, repair orders and vehicle test drives for Dolibarr
Service Garage is a Dolibarr module dedicated to workshop, garage and after-sales management.
It helps garages, motorcycle workshops, car workshops, bicycle workshops, ATV repair businesses and equipment repair companies manage their daily workshop activity directly inside Dolibarr.
The module centralizes repair orders, customer vehicles, workshop planning, technicians, signatures, photos, linked documents, test drive forms and document generation.
It is designed for professionals who want to manage the complete workshop cycle from vehicle reception to quotation, repair, customer validation, return and history tracking.
Wiki: https://wiki.dolibarr.org/index.php/Service_Garage_Workshop_Repair
Youtube: https://youtu.be/QN9Zh4hpZ7o
Module positioning
| Item | Description | Benefit |
|---|---|---|
| Main function | Workshop and repair order management | Centralize garage activity inside Dolibarr |
| Target businesses | Garages, motorcycle workshops, car workshops, ATV, bicycle and equipment repair companies | Suitable for many workshop activities |
| Central object | Repair order | Track customer, vehicle, technician, work and documents |
| Planning | Workshop and technician planning | Organize appointments and workload |
| Dolibarr documents | Links with proposals, orders, invoices and interventions | Keep workshop and business documents connected |
| Mobility | QR Code signature and public photo pages | Use smartphones or tablets in the workshop |
| Customer validation | Digital signature pages and PDF generation | Improve traceability and customer approval |
Available languages
| Flag | Language | Code | Availability |
|---|---|---|---|
| 🇫🇷 | French | FR | Yes |
| 🇬🇧 | English | EN | Yes |
| 🇮🇹 | Italian | IT | Yes |
| 🇩🇪 | German | DE | Yes |
| 🇪🇸 | Spanish | ES | Yes |
Main features
| Feature | Description | Benefit |
|---|---|---|
| Repair orders | Create and follow repair orders with customer, vehicle, technician and status information | Complete workshop file management |
| Vehicle data | Plate number, VIN, make, model, version, type, mileage and first registration date | Accurate vehicle records |
| Workshop planning | Calendar view of repair orders and technician availability | Better workshop organization |
| Technicians | Technician assignment, availability and blocking periods | Improved workload management |
| Planning conflicts | Detection of unavailable or already booked periods | Reduce scheduling errors |
| Document links | Connection with proposals, orders, invoices and interventions | Continuity between workshop and Dolibarr sales documents |
| Customer signature | Public signature page with QR Code | Customer validation on smartphone, tablet or touch screen |
| Terms and conditions | Optional terms and conditions acceptance before signature | More controlled validation process |
| Public photos | Public page to take or upload photos linked to the workshop file | Visual proof of vehicle condition or completed work |
| Vehicle test drive forms | Create test drive forms with customer, vehicle, deposit, departure and return information | Manage vehicle test drives directly inside Dolibarr |
| Test drive signatures | Departure and return signatures with validation codes and PDF generation | Traceable customer agreement before and after the test drive |
| Vehicle test drive dictionary | Dedicated list of vehicles available for test drives | Fast and consistent test drive form creation |
| VIN decoding | Configuration of VIN decoding providers depending on available services | Vehicle data retrieval or verification |
| RAN management | Dedicated third-party after-sales file | Better customer after-sales organization |
| Equipment and materials | Equipment, equipment users and material management | Extended tracking beyond vehicles |
| Integrated search | Search by reference, plate number, VIN, make or model | Fast access to workshop files |
Typical workshop workflow
| Step | Action | Goal |
|---|---|---|
| 1 | Create a repair order | Open a workshop file for a customer and vehicle |
| 2 | Fill vehicle data | Record plate, VIN, make, model, mileage and useful details |
| 3 | Assign a technician | Organize work with the right resource |
| 4 | Schedule the job | Place the repair order in the workshop calendar |
| 5 | Link Dolibarr documents | Create or connect proposal, order, invoice or intervention |
| 6 | Collect signature and photos | Validate customer agreement and document vehicle condition |
| 7 | Track the file | Update statuses, notes, documents and history |
| 8 | Finalize | Close the file with complete tracking |
Vehicle test drive workflow
| Step | Content | Goal |
|---|---|---|
| 1 | Customer and driver information | Identify the person taking the vehicle for a test drive |
| 2 | Vehicle tested | Select or enter the test vehicle information |
| 3 | Option and deposit | Define the test type, deposit amount and conditions |
| 4 | Departure condition | Record departure time and vehicle condition |
| 5 | Departure signature | Customer validates the test drive before departure |
| 6 | Return signature | Customer validates the return condition after the test drive |
The test drive workflow can generate a temporary signed PDF after departure signature and a final PDF after return signature.
Menus added by the module
| Menu | Use | Goal |
|---|---|---|
| Repair orders | Access existing workshop files | Global workshop tracking |
| New repair order | Create a new repair order | Start a new workshop case |
| Planning | Workshop calendar | Schedule repair orders and technicians |
| RAN | After-sales third-party files | Centralize customer after-sales information |
| Equipment | Equipment and asset management | Track customer equipment and materials |
| Vehicles by customer | Customer vehicle list | Access vehicle history quickly |
| Signature tracking | Customer signature follow-up | Trace validation status |
| Vehicle test drives | List and create test drive forms | Manage test drive agreements |
| Test drive vehicles | Dictionary of vehicles available for test drives | Prepare reusable test vehicle records |
| Technicians | Workshop team management | Manage technician assignment and availability |
| Configuration | Module settings | Adapt Service Garage to the organization |
| Dictionaries | Makes, models, versions, types and templates | Structure workshop data |
| Signature logs | Signature history | Audit and administrative follow-up |
| Technical documents | Documents linked to workshop activity | Centralize useful files |
Repair order management
Repair orders are the central object of the module. They group customer, vehicle, workshop, technician and document information.
Possible information includes:
- repair order reference;
- customer / third party;
- vehicle registration number;
- VIN / serial number;
- vehicle make, model, version and type;
- mileage;
- opening date;
- planned start and end dates;
- assigned technician;
- status;
- linked Dolibarr documents.
This information can be reused in compatible Dolibarr documents to reduce manual re-entry.
Workshop planning
| Planning feature | Description | Benefit |
|---|---|---|
| Calendar view | Display scheduled repair orders | Clear workshop visibility |
| Create from slot | Create a repair order from a selected time range | Save time |
| Move appointment | Move a file in the calendar | More flexible planning |
| Unschedule | Remove an appointment from the planning | Easy schedule changes |
| Filters | Filter by status or technician | Faster reading |
| Conflict detection | Check unavailable or already booked technicians | Fewer planning errors |
Signature and QR Code
The module provides customer signature workflows accessible through secure public links.
Included features:
- secure signature link;
- QR Code to open the page on smartphone or tablet;
- customer or driver name capture;
- terms and conditions acceptance depending on configuration;
- touch or mouse signature pad;
- validation code when required by the workflow;
- signature logs with date and traceability information;
- PDF generation after signature.
Note: the signature is a validation through a public page / QR Code. It is not presented as a qualified eIDAS electronic signature.
Public photo capture
The module provides public pages dedicated to photos and document capture.
They can be used to:
- open a page linked to a workshop file or test drive;
- take or upload images from a phone or tablet;
- capture vehicle condition photos;
- capture customer documents when required;
- review files from the related Dolibarr record.
Synchronization with Dolibarr documents
| Dolibarr document | Use | Benefit |
|---|---|---|
| Proposals | Reuse vehicle and workshop information | More complete proposals without duplicate entry |
| Customer orders | Connect workshop data with orders | Business continuity |
| Invoices | Reuse vehicle information on final documents | Clearer customer documents |
| Interventions | Link workshop data with intervention cards | Consistent technical follow-up |
VIN decoding
| Provider | Use | Configuration |
|---|---|---|
| VPIC | VIN decoding depending on service availability | Provider URL |
| carVertical | Vehicle decoding or enrichment depending on account | URL and API key if needed |
| Autorigin | Vehicle decoding or data depending on service | URL and API key if needed |
RAN, equipment and material management
The module includes a dedicated RAN domain that can act as a unique third-party after-sales file.
Associated features:
- one RAN per third party;
- customer and supplier use cases;
- status history;
- links with repair orders and after-sales files;
- equipment, equipment users and materials management;
- extended tracking for fleets, assets and technical items.
Configuration
| Tab | Settings | Use |
|---|---|---|
| General | Planning, repair orders, document synchronization and default settings | Main module configuration |
| Categories | Vehicle categories visible in repair orders | Business classification |
| Dictionaries | Makes, models, versions, types, categories and templates | Structured workshop data |
| VIN | Provider, URL, API key and VIN test | Vehicle decoding or enrichment |
| Signature | Signature options, logs and tracking | Signature workflow management |
| Terms and conditions | Documents or texts to be accepted before signature | Customer validation control |
| Insurance parameters | Insurance company, policy number and legal text | Information displayed on test drive PDFs |
| Extrafields | Vehicle fields on Dolibarr cards and PDFs | Display control by document type |
Integrated search
The module search can find workshop files using:
- repair order reference;
- registration number;
- VIN / serial number;
- make;
- model;
- customer information.
Technical compatibility
| Item | Compatibility | Information |
|---|---|---|
| Dolibarr | 19.0+ | Module designed for Dolibarr 19 and higher |
| PHP | 8.0+ | PHP 8.0 or higher required |
| Document storage | documents/servicegarage/ | Write permissions required |
| Installation path | htdocs/custom/servicegarage/ | External Dolibarr module installation |
| Native modules | Proposals, orders, invoices, interventions | Enable depending on the expected workflow |
Installation
| Step | Action | Details |
|---|---|---|
| 1 | Deploy the module | Install the external module archive from Dolibarr setup |
| 2 | Enable the module | Go to Home > Setup > Modules/Applications |
| 3 | Configure | Open the Service Garage configuration page |
| 4 | Set permissions | Grant Service Garage rights to users or groups |
| 5 | Start using the module | Create repair orders, planning entries or test drive forms |
Upgrade
| Step | Action | Goal |
|---|---|---|
| 1 | Back up the database | Secure existing data before upgrade |
| 2 | Back up documents/servicegarage/ | Preserve files linked to workshop cases |
| 3 | Replace the module files | Update the Service Garage module |
| 4 | Disable / re-enable the module | Run schema checks and refresh menus |
Troubleshooting
If something does not work as expected, check:
- the module is enabled;
- the user has the required Service Garage permissions;
- related Dolibarr modules are enabled if document synchronization is expected;
- Dolibarr document directories are writable;
- public signature and photo pages are correctly deployed;
- the module configuration has been completed.
Version notes
| Version | Type | Description |
|---|---|---|
| 2.1.9 | Feature | Addition of vehicle test drive workflow with departure and return signature |
| 2.1.9 | Feature | Vehicle test drive PDF with validation codes, signatures and insurance information |
| 2.1.9 | Feature | Dedicated dictionary for vehicles available for test drives |
| 2.1.6 | Improvement | Create a repair order directly from an accepted quotation through Dolibarr native workflow |
| 2.1.6 | Time saving | Automatic reuse of customer, product and quotation line information |
Garage service: a workshop that is easier to run day after day
Well suited to garages and workshops that want clearer repair tracking and a better link with estimates and invoices.
Repair orders, stages and workshop actions stay easier to find, update and share.
Each file keeps the useful information together so the team can work faster with fewer oversights.
The module helps connect workshop activity with estimates, orders, invoices and related interventions.
Need a standalone module, a SaaS instance or a complete solution?
KSIDol can sell the module, host it inside a Dolibarr instance and extend everything with custom development, support, legal framing and email or SMS flows.
