KSIDol documentation > KSIDol modules > Hotel (DoliHotel)

Module guide: Hotel (DoliHotel)

A non-technical user guide: what the module is for, how to use it day to day, and how it fits together with Dolibarr.

Real-time cockpitArrivals, departures, vacant rooms, housekeeping, tax to remit

Plan for each floorOne uploadable plan per level, rooms positioned with their status

Hotel-specific featuresRate plans, board formulas, seminars

Native invoicingQuotation, deposit, balance and Factur-X

1. Module overview

DoliHotel turns Dolibarr into complete hotel management software for independent hotels, tourist residences, aparthotels and guest houses. Everything that gets invoiced — room nights, board, extras, seminar rooms, services — stays a native Dolibarr product or service: there is no bridge to keep an eye on, and no double entry.

A dedicated Hotel menu bringing together bookings, on-site work (housekeeping, incidents, maintenance jobs, meters, staff), seminars, leisure facilities and settings.
A dashboard where every figure is clickable: arrivals and departures of the day, guests in house, rooms free and rooms to clean, incidents, compliance deadlines, tax to remit.
An optional public booking funnel, which your guests use without a Dolibarr account.
Five languages (French, English, German, Spanish, Italian) and no text fixed in the code.

2. The dashboard

The module's home screen, designed for the front desk.

The counters along the top give the state of the day: arrivals, departures, guests staying tonight, free rooms out of the total, bookings to confirm, rooms to clean, housekeeping tasks, open incidents and French tourist tax to remit.
Each counter is a link: clicking "To clean" opens the housekeeping list already filtered, clicking "Arrivals" opens the day's arrivals screen.
Two tables complete the view: the next arrivals with their room, and the day's occupancy by status with the occupancy rate.

3. Booking at the desk and online

The booking engine in three steps.

At the desk: you enter the dates, the room type and the party (adults, children, infants), then the search shows only the rooms that are genuinely free; a double-booking check rules out any overlap.
The price is worked out live from the extras, the board formula and the rate plan chosen; a temporary hold protects availability while the booking is being entered.
Online: the public funnel presents the rooms with their photos and their amenities, checks identity with a one-time code under double consent, and creates the customer record when the booking is confirmed.
Two limits protect the funnel: maximum length of stay and maximum booking lead time, both configurable.

4. The floor plans

A picture of the property, level by level.

You upload one plan image per floor from the settings, then position each room on it with the built-in editor.
The floor bar moves from one level to the next; each room shows its status on the date being viewed: free, on option, occupied, blocked, to clean.
A tooltip gives the room type, the bedding, the amenities and the stay in progress. Common areas appear on the same plan.
Everything is displayed locally, with no call to an outside service.

5. Rooms, types, bedding and amenities

Describing what you sell.

Room types (single, double, twin, family, suite and so on) carry the rate, the capacity and the French tourist tax category.
Bedding is described bed by bed: twelve types with their dimensions, from the single bed to the extra-large double, sofa bed, bunk beds, extra bed and cot. The total sleeping capacity is worked out on its own.
A catalogue of 51 amenities split into 7 groups (view, bathroom, television, drinks, comfort and so on) describes each type.
Room photos are uploaded on the room type record and feed the gallery, the plan tooltip and the public funnel.

6. Rates, seasons and rate plans

The price of a night, and its commercial variants.

The base rate is entered directly on the room type record; seasons and the rate grid override it over their own periods.
Prices are entered and displayed including tax, while still being stored excluding tax, as accounting requires.
Rate plans derive from the reference rate: flexible, non-refundable, long stay, early booking, distributor rate with its commission shown on the quotation.
Each plan carries its eligibility conditions (minimum length, lead time, channel); a plan that is not eligible is refused along with the reason, at the desk as well as online.

7. Board formulas

From breakfast to all-inclusive.

Five formulas are supplied: room only, breakfast, half board, full board, all-inclusive.
Board is invoiced per paying person and per night, with a reduced rate for children expressed as a percentage.
When the formula includes alcoholic drinks, their share is set apart on a separate line at the 20% rate, the rest following the catering rate.
Board is left out of the base used for the French tourist tax, as the regulations require.

8. Seminars and meeting rooms

Selling something other than room nights.

Each room carries seven seating configurations (theatre, classroom, U-shape, cocktail and so on) and twelve pieces of equipment.
It is let by the hour, the half day or the day, or as a study-day package invoiced per participant, with an automatic split between the room and the catering.
Bookings are placed on a weekly schedule; a check prevents two bookings on the same slot.
Quotation and invoice are generated natively, with the VAT rate that belongs to each line.

9. Arrivals, departures and housekeeping

The working day.

The arrivals / departures screen runs through the check-ins and check-outs of the day.
Housekeeping is planned room by room and followed on the housekeeper's side, with a progress status.
Incidents and maintenance jobs are recorded on the room concerned.
Water, electricity and gas meters are read for residential stays.

10. The French tourist tax

Calculated on its own, on the hotel scale.

The scale depends on the category: palace distinction, 5 stars down to 1 star, or unclassified at a capped percentage.
The additional departmental share is added automatically.
Minors are exempt; an occupant with no age recorded counts as an adult.
A summary statement gives the amount to remit at any time, and the detail for each stay.

11. Invoicing: quotation, deposit, balance

The commercial chain, entirely native.

From the stay record: a quotation to send and have signed, a deposit invoice when it is confirmed, then a balance invoice on departure that deducts the deposit.
The deposit percentage and the moment it is triggered are set in the configuration.
Everything that can be invoiced is a native Dolibarr product or service: room nights, board, extras, meeting rooms, services.
As the invoice is native, it follows the usual chain of your Dolibarr, including being issued in Factur-X format to a French e-invoicing platform.

12. Police registration forms

The French obligation when welcoming foreign travellers.

The form is filled in at check-in and attached to the stay.
It is kept for the period the regulations require, and every time it is viewed the access is logged.
Accompanying minors appear on the form of the adult they are travelling with.

13. Compliance register

Thirty-one obligations followed, with their deadlines.

The register covers the obligations specific to hotels: French public-access building of type O, fire safety system, hot water systems, food hygiene, drinks licence and operating permit, defibrillator, mandatory notices.
Each line carries its frequency, the date it was last done and its next deadline; anything overdue shows up on the dashboard.
The property record stores the star rating, its validity date and the licence numbers.

14. Property services

What your hotel offers, described once and for all.

A catalogue of 98 services split into 14 groups: parking, wellness, catering, leisure, reception, pets, transport, business, internet access, outdoor areas, building, safety, accessibility.
Each service is switched on or not, declared free, chargeable or variable, and accepts a free-text note.
Active services are shown on the public booking page.

15. Bar, restaurant, pool and staff

The additional functions, switched on when you need them.

The bar and the restaurant rely on the native Dolibarr point of sale, with table booking.
The pool has a register of readings and swimming lessons with sign-ups.
Staff have a schedule, time recording and a follow-up of their qualifications.
Each of these functions is shown only if you switch it on: the interface shows only what you use.

16. Links with Dolibarr

The module does not work in isolation: it integrates with the native building blocks of Dolibarr.

Third parties (customers) : Each stay is attached to a Dolibarr third party; the booking history stays available from the third party record.
Products and services : Room types, extras, board formulas and seminar rooms rely on native products and services: the catalogue, the rates and the accounts see them like any other sale.
Quotations and invoices : Quotation, deposit invoice and balance invoice are native documents: they follow the numbering, the PDF templates and the validation workflow of your Dolibarr.
Electronic invoicing : As the documents are native, issuing in Factur-X format goes through the usual chain, with no special handling for hotels.
Agenda and users : The staff schedule and time recording rely on Dolibarr users and their permissions.
Documents : Floor plans, room photos and files attached to stays are stored in the Dolibarr document tree.